How to Easily Make a Volunteer Application Form in WordPress

How to Easily Make a Volunteer Application Form in WordPress

Do you want to create a WordPress volunteer application form?

Your website can attract more volunteers and automatically gather the data you require from them if you add an application form. 

By doing this, you can save time and create a network of people who are prepared to lend a hand.

Even if you’ve never developed a form before, we’ll show you how to create a fantastic volunteer application form in WordPress in this article.

Why Create a Volunteer Application Form in WordPress?


Many organizations rely on volunteers, especially charities and nonprofits. However, going back and forth with potential new volunteers over email can take a lot of time. Many nonprofits still use paper forms to recruit new helpers, which can take even more time to process.

By adding a volunteer application form to your WordPress website, you can easily reach more people who may be browsing your site and decide to help you out.

A volunteer application form also tells visitors exactly what information you need, such as their email address or phone number and any previous volunteering experience. This means you don’t have to spend time on follow-up emails and phone calls, trying to get all of the information you need from a new volunteer.

A good form builder plugin will also show all of its data in the WordPress dashboard in a nicely organized way, and send email notifications to the right people for follow-up.

With that said, let’s show you how to easily create a great volunteer application form in WordPress.

Creating Your Volunteer Application Form in WordPress

The easiest way to create a great volunteer application form in WordPress is by using the WPForms plugin. WPForms is one of the best WordPress form builder plugin on the market. It is beginner-friendly and is used by over 5 million websites. With WPForms you can quickly create any kind of online form you need with their drag-and-drop builder.

First thing you’ll need to do is install and activate the WPForms plugin. For more details, please see our step by step guide on how to install a WordPress plugin.

Upon activating the plugin, you need to visit WPForms » Settings page in your WordPress dashboard to enter your license key. You can find this information under your account on WPForms website.

wpforms license settings
Next, you need to click on WPForms » Add New page to create your Volunteer Application Form in WordPress.
wpforms add new

This will open the WPForms drag & drop form builder where you need to start by typing a name for your form and then select your form template.

WPForms comes with hundreds of pre-made form templates to help you quickly build any type of forms such as a contact form, online order form, etc. Since we want to create a volunteer application form, simply type “Volunteer” in the template search bar.

You will now see several volunteer form templates to choose from. We will select “Volunteer Recruitment Form” by clicking on the ‘Use Template’ button.

WPForms will now create a volunteer application form for you.

You can then easily customize this form to better fit your needs. To edit or change anything, simply click on the form field that you want to change.

WPForms will now show all of the settings that you can customize on this field.

editing volunteer fields

Want to change the text that appears in this form field? Then simply edit the text in the left-hand menu.

To customize existing multiple choice options, just click on any of the + buttons. This will let you add more options.

You can easily add more questions or options to your volunteer application form by clicking the Add Fields tab in the left-hand menu.

This shows all the fields that you can add including some more advanced options such as the ‘File Upload’ field.

The ‘File Upload’ field lets volunteers submit a file alongside their application. For example, you might ask for a copy of their CV or resume. To learn more, see our step by step guide on how to create a file upload form in WordPress.

You may want to make some fields required, such as the field where applicants can type in their email address. If you make a field mandatory, then visitors cannot submit the form without filling in this field.

To make a field mandatory, simply click to select that field. Then in the left-hand menu click on the ‘Required’ slider to turn it from grey to blue.

wpforms required slider

You and your volunteers can easily see which fields are required because they’ll have a small red asterisk next to the field label.

When you’re happy with how your volunteer application form looks, click on ‘Settings’ in the left-hand menu.

On the ‘General’ settings tab, you can change various form related settings such as the submit button text, setup spam protection, and more.

As the leading WordPress form building solution, WPForms comes with advanced anti-spam settings to help you reduce form spam.

You can see that it’s automatically enabled by default under the ‘Enable anti-spam protection’ slider. Unless you’re going to use a different form of spam prevention instead, we recommend keeping this honeypot enabled.

Setting Up Notifications and Confirmations

By default, every time a visitor submits a form on your site, you’ll get an email containing all the information they’ve submitted.

You can also see all of your submitted form entries in your WordPress dashboard as well.

We also recommend sending the volunteer an email confirming that you’ve got their application.

Even if you do send a notification email, it’s still a good idea to show an on-screen confirmation every time someone successfully submits a form.

There are a few different ways to do this. WPForms allows you to either show a confirmation message on the same page, or you can redirect the user to a custom Thank You page on your site.

You can configure these settings by going to the Confirmation tab on the Settings panel and then choose from the Confirmation type options.

confirmation type wpforms

When you’re happy with how your confirmation message is set up, click on the ‘Save’ button to save your changes.

Adding Your Volunteer Application Form to Your Site

Now you’re ready to add your form to your WordPress website, so people can start applying to become a volunteer.

With WPForms, it’s easy to add your form to any page, post, or widget-ready area on your site.

Most of the time you’ll want to show your form on a page or post. To do this, either create a new page or post, or open an existing one in the WordPress editor.

In the WordPress block editor, click on the + button to create a new block. In the popup that appears, type ‘WPForms’ to find the right block.

Then just click on the ‘WPForms’ block to add it to your page.

wpforms wordpress block

Next, open the dropdown menu in the WPForms block.

You’ll now see a list of all the forms you’ve created. Simply go ahead and click on the volunteer application form to add it to your page.

If you’re happy with how the form looks, then you can publish or update the page. Now you can visit your website to see your volunteer application form live.

It’s also a good idea to test your form to make sure it’s working. Simply fill out and submit the form, and check that you see a confirmation message. You should also get an email notification that the form has been filled in.

If you don’t get an email, then there could be an issue with how your emails are set up in WordPress.

Once you’ve published your form, you can go to WPForms » Entries to see all of your volunteer applications.

You’ll see ‘Abandoned’ as the status for the entries where a visitor decided to leave the form without submitting.

We hope this article helped you learn how to make a great volunteer application form in WordPress. You may also want to learn how to improve your site’s SEO. You can use our comment session or join our delegate on Facebook to solve any issues related to WordPress and subscribe to our YouTube Channel for WordPress video tutorials.

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