Do you want to export your form responses to a spreadsheet?
If you have a lot of form entries, then exporting them to a CSV or Excel file helps you analyze them. You can even use the form data in other applications.
In this article, we’ll show you how to export WordPress form entries to CSV and Excel formats.
Why Export WordPress Form Entries to CSV and Excel?
WordPress forms are a great way of staying connected with your audience. They help you collect customer leads, get valuable feedback, resolve customer queries, find new product suggestions, conduct surveys, and more.
However, analyzing the data can be difficult if you have a lot of form entries. This is where exporting your data in the form of CSV (comma-separated values) and Excel files comes in handy.
For example, you can find out which products or features your users want the most or uncover common issues people face while using your WordPress site.
Another benefit of exporting WordPress form entries to CSV and Excel is that you can use the data with other applications.
Besides spreadsheet software like Google Sheets and Microsoft Excel, you can upload your form entries to analytics software. For instance, you can use Microsoft Power BI with a CSV or Excel file to create dashboards and other visualizations for your form entries.
That being said, let’s look at how you can create a WordPress form and export form entries to CSV and Excel.
How to Export WordPress Form Entries to CSV and Excel
Creating a WordPress Form to Collect Data
Before you can export form entries to CSV and Excel, you’ll need a WordPress form.
The best way of creating a WordPress form is by using WPForms. It’s the best contact form plugin for WordPress and is used by over 5 million websites.
WPForms offers a drag and drop form builder, which makes it effortless to create and customize WordPress forms. Plus, you get pre-built form templates to start quickly and customize the form according to your needs.
WPForms also comes with powerful addons that help you collect online payments, integrate with email marketing services, store users’ geolocation, reduce form abandonment, and more.
For this tutorial, we’ll use the WPForms Pro version because it includes the option to export form entries and offers more features. There’s also a WPForms Lite version that you can try for free.
Exporting WordPress Form Entries to CSV and Excel
Once you’ve added a contact form on your WordPress blog and started getting form submissions, the next step is to export your form entries.
To start, simply head to WPForms » Entries in your WordPress admin panel, and then select a WordPress form to export its entries.
After that, you will see all the entries for the form you selected.
Go ahead and click the ‘Export All’ option.
Next, WPForms will show you different export options for your form entries.
You can choose which form fields to export, as well. By default, the export will include name, email address, and message fields.
However, there are also options to export additional information such as entry ID, date, user agent, user IP, payment status, and more.
From here, simply scroll down to the ‘Export Options’ section.
You can click the ‘Export in Microsoft Excel (.xlsx)’ checkbox to export the data in Excel format. If the box is left unchecked, WPForms will export as a CSV file.
There’s also a custom date range selector to help you export data from a specific time.
Plus, you can use the search feature to filter form entries. For example, you can export forms that only contain or don’t contain a specific name, email, message, ID, and more.
Next, go ahead and click the ‘Download Export File’ button and save the file to your computer.
You’ll now see a message that your export file was successfully generated.
Connect WordPress Forms to Google Sheets
Did you know that you can automate the process of gathering form entries and showing them in Google Sheets?
Connecting your WordPress forms with Google Sheets automatically collects the data in a spreadsheet. This makes it easier for team members to access form entries without creating a new WordPress login.
Plus, you don’t have to manually export form entries or collect data to share it with other people. It helps save time and reduces any errors that may occur when manually exporting data.
The best way to set up automation is by using Uncanny Automator. It is the best WordPress automation plugin and helps connect WordPress plugins and third-party apps.
We hope this article helped you learn how to export WordPress form entries to CSV and Excel. You may also want to see our ultimate guide on WordPress SEO, and our expert pick of the best WordPress plugins. If you have any issue on this, you can use our comment session or join our delegate on Facebook to solve any issues related to WordPress and subscribe to our YouTube Channel for WordPress video tutorials